Admin Coordinator - F&B

Position Purpose Responsible for providing support for the Food / Beverage departments. The individual should be a highly organized business professional who is detail oriented and offers excellent time management, project management and verbal/written skills. They should possess a strong hospitality oriented spirit and enjoy dealing with the public.

Essential Functions
- Provide daily administrative support to the F/B Director and Managers.
- Effectively interface internal/external customers at all levels.
- Expedite the flow of work to ensure all deadlines are met.
- Maintain calendar, schedule appointments, and generate agendas as required.
- Plan, organize and coordinate internal meetings, and prepare and distribute materials, as needed.
- Assist with the preparation of reports, presentations and correspondence.
- Preparation of sales packets and tour information.
- Provide phone coverage as needed.
- Ordering of supplies and mail handling.
- Ensure accuracy and timeliness of customer statements by posting accounts, allowances, refunds and payments.
- Prepare aging and other reports for internal use.
- Flexibility to work varying schedules to reflect the business needs of the customer and hotel.
- Filing support for the accounting and sales departments.
- Social media facilitator.
- Attend trade shows as needed.
- Distribute reports as needed and manage distribution lists.
- Assist Controller with monthly bank audits.
- General Cashier responsibilities.
- Process direct bill applications.
- Process credit card authorization and tax exemption forms.
Position Requirements
- High School diploma required; Bachelor's Degree would be a plus
- Minimum 2 years administrative support or similar experience.
- Excellent written and verbal communication skills.
- Better than average skill level with Microsoft Word, Excel and PowerPoint.
- Ability to organize, prioritize and handle multiple time-sensitive tasks.
- Ability to work independently with minimal direct supervision.
- Some flexibility regarding hours may be required at times.
- Past experience working in an office setting and with other business professionals
- Delphi experience preferred

Reporting Relationship  F/B Director

Exemption Status Non-Exempt

Note  This document describes the general nature and level of work required of people in the job.  It is not intended to be an all-encompassing list of responsibilities, duties, and skills.