Human Resources/Hotel Administrative Assistant

Position Purpose: To provide clerical and administrative support to Director of Human Resources, General Manager and Executive Committee team as needed.

Essential Functions:

• Answer phones and inquiries from associates, guests, vendors and potential applicants.

·       File and securely maintain all associate files

• Collect, sort, and distribute office mail
• Assist HRD with pre-employment process to include pre-screening of applicants and background/reference checks
• Assist HRD with updating information into HR system

• Maintain calendar, schedule appointments, and generate agendas as required.

·   Assist in preparation and execution of all associate events (including People Pleaser, holiday parties, associate meetings, etc.)

• Facilitate and act as the liaison for guest and vendor relations for GM
• Coordinate charity requests
• Coordinate executive office amenities
• Ordering of all office supplies through Office Depot for HR and GM via Birchstreet
• Assist with the preparation of reports, presentations, meeting minutes and correspondence

·       Oversee internal associate communication maintenance

·       Create and distribute birthday and anniversary lists to all departments

·       Other duties as assigned

Position Requirements:

·       Previous customer service and administrative experience required; previous hospitality experience preferred.

·       Proficient in Microsoft Office to include Outlook, Word, Excel, and PowerPoint

·       Customer service minded with the ability to interact with people at various levels in the organization

·       Ability to maintain confidentiality at all times

·       Demonstrates ability to take full ownership and be pro-active

·       Ability to organize, prioritize and handle multiple time-sensitive tasks.

·       Ability to work independently with minimal direct supervision.

·       Must be creative, a self-starter, and able to maintain strict confidentiality

·       Excellent communication skills to include both written and verbal.

·       Professional demeanor a must

·       Bilingual Spanish a plus.

Reporting Relationship